Enterprise Security Magazine | Wednesday, July 14, 2021
Companies can prevent cyberattacks with regular security awareness training so that employees can handle suspicious links and become more alert to current attack methods.
FREMONT, CA: By 2021, an email will be one of the most widely utilized modes of communication. Email is used by half of the world’s population. It has become an essential tool for professionals working in large, medium, and small enterprises. This is especially true after the COVID-19 outbreak prompted a boom in remote work.
In-person meetings have given way to virtual meetings, and email interactions are increasingly used to document and close business deals.
But cybercriminals use email to break into the system and acquire access to classified information like credit card and social security numbers, private work data, and many more.
They could do this by inserting malware into the email, utilizing malicious links to take visitors to a fake website that collects critical information or use social engineering techniques to initiate phishing attacks against the firm.
Here are some of the best practices businesses must be aware of to improve email security and ensure that everyone is aware of every email risk.
The Email Security Best Practices Companies Need to Know
Use strong, unique passwords
Using predictable passwords is the simplest way for cybercriminals to gain access to the system. Other predictable passwords, such as the spouse’s name or the birthday, are not good enough when the entire personal life is visible through social media.
Encourage the team members to reset their passwords regularly (at least once every six months) and create unique passwords that no hacker can guess. Most of the time, a password that combines lowercase, uppercase, digits, and symbols will be sufficient.
Password management software is another option. These services generate and store random passwords for the users so that they only have to remember one master password (which must be changed routinely).
Enable two-factor authentication
When strong passwords aren’t enough, it’s time to add a second layer of protection. Companies can ensure that someone from the organization authorizes every login by installing two-factor authentication for all the end-users, especially those with authority over the finances and sensitive data.
There are two types of two-factor authentication. Sending an OTP (one-time-password) to the phone or other messaging services is one of them. The other option is to authenticate that the user is attempting to log in to the account by responding to a prompt on the phone.
Do not allow employees to use their company email for personal reason
Make sure that business accounts (and networks) are exclusively used to reduce the chances of fraudsters breaking into the system.
Enabling employees to use their company email accounts for personal purposes, like sending personal emails, buying online, or signing up for services, exposes them to additional threats. Similarly, employees must not be allowed to send business emails from personal accounts. If their email account is hacked, the company data comes at a risk.
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